Case Studies
SAP Business One Add-Ons & Integration
Subcontract Add-on
Industry
Client
Geography
Business Challenges
  • Limited Subcontracting Functionality: SAP Business One lacks built-in tools to efficiently manage subcontracting workflows.
  • Manual Tracking Issues: The process of issuing components and receiving final goods requires manual tracking, leading to errors and delays.
  • Disconnected Cost Linkage: Subcontractor service costs cannot be directly linked with material movements, creating gaps in cost tracking.
  • Lack of Centralized Oversight: There is no unified view of subcontractor performance, related costs, or stock status, making management challenging.
  • Integration Gaps: Warehouse transactions and accounting entries related to subcontracting are not seamlessly integrated, leading to potential discrepancies.
Business Needs
  • Create an efficient process for issuing raw materials to subcontractors and receiving finished goods.
  • Automate subcontracting charge calculations and ensure these are linked to production activity for accurate cost tracking.
  • Maintain traceability between issued materials, received goods, and financial transactions to enhance accountability.
  • Enable real-time tracking of subcontracting orders with automated updates and dashboards.
  • Ensure data consistency by linking delivery challans, GRPO (Goods Receipt PO), and A/P invoices to avoid discrepancies.
Proposed Solution
  • Developed a custom add-on using the SAP Business One SDK.
  • Created a User-Defined Table (UDT) to manage subcontracting transactions more efficiently.
  • Incorporated User-Defined Fields (UDFs) in core documents such as Inventory Transfer, Delivery, GRPO, and A/P Invoice to track subcontracting activities.
  • Automated the population of GRPO based on issued materials, simplifying the process.
  • Established validation checks to ensure item and quantity accuracy.
  • Automated the posting of subcontracting charges via linked A/P invoices, reducing manual intervention.
  • Designed custom reports and dashboards for tracking subcontracting activities using Crystal Reports.
Business Success
  • Streamlined Subcontracting Process: From material issuance to final goods receipt, the process is now more efficient and seamless.
  • Reduced Manual Efforts: Minimizing manual tracking and reconciliation saves time and reduces errors.
  • Improved Inventory Accuracy: Real-time visibility into subcontracted stock levels enhances inventory management.
  • Integrated Operations: Procurement, production, and financial processes are directly linked, improving overall coordination.
  • Enhanced Decision-Making: Automated reports on subcontractor performance and cost efficiency provide valuable insights for better decision-making.
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